1229 12 Status: Full-time (35 hours to start) | Reports to: Executive Director | Location: Good Shepherd Center, Seattle, WA (on-site position) | Start date: Mid-August 2026

About Alliance Française de Seattle

Alliance Française de Seattle (AF Seattle) is a nonprofit cultural organization and the third-largest Alliance Française in the United States by enrollment. Located in the Wallingford neighborhood, we serve 1,500+ members and 1,000+ students annually through French language education, cultural programming, and community events. This is a dynamic, mission-driven workplace at the heart of Seattle's francophone community.

Position Summary

The Executive Assistant & Office Coordinator is the operational backbone of AF Seattle. This role sits at the intersection of executive support, human resources administration, financial operations, and office management — ensuring that the Executive Director and leadership team can focus on strategy and mission. The ideal candidate thrives on systems, handles complexity with calm, and takes genuine ownership of the organization running smoothly day to day.

Key Responsibilities

Executive Support

Manage the Executive Director's calendar, scheduling, and external appointments
Draft and edit correspondence, reports, board materials, and strategic documents
Prepare materials and logistics for Board of Directors meetings; take and distribute minutes
Coordinate follow-up on Board action items and governance communications
Produce a weekly operations summary for the Executive Director

HR & Payroll Administration

Process monthly payroll and manage benefits tracking and enrollment
Maintain staff contracts, I-9 records, and personnel files in compliance with applicable law
Coordinate new hire onboarding across all departments
Support updates to the employee handbook and HR policy documentation
Administer scholarship tracking and manage the scholarship database

Finance & Grant Administration

Process vendor payments, expense reports, and reimbursements
Track and reconcile organizational budget lines; prepare financial reports for leadership
Manage the grant database; support grant reporting deadlines in coordination with the Director of Development & Programs
Handle invoice management and maintain financial records

Event Support

Support event logistics including volunteer recruitment and coordination
Assist with supply ordering, inventory management, and vendor communications
Contribute to gala and signature event execution (Night of Ideas, Joyeux Bazaar, Fête de la Musique, Annual Gala, etc.): logistics and administrative duties
Track event budgets and support post-event attendance and impact reporting
Assist Executive Director with her event preparation (speeches, welcoming guests, etc)

School & Academic Operations

Support student registration, enrollment communications, and class scheduling coordination (phone, emails, etc)
Assist with teacher onboarding paperwork and induction logistics
Contribute to enrollment and financial reporting for the Language & Exams Center
Coordinate course brochure and program description production with relevant staff

Office Operations & Communications Inbox

Maintain office systems, supplies, and ensure smooth day-to-day operations
Hold key holder responsibilities and manage building access
Monitor and triage the organizational info@ inbox daily; forward, flag, and archive as appropriate
Monitor phone calls and messages
Categorize incoming inquiries by name and topic; ensure timely follow-up
Oversee volunteer scheduling and on-site coordination
Manage library lending, inventory, and cataloguing
Supervise two staff members (office assistant and receptionist)

Qualifications

Required

3+ years of experience in executive support, office administration, or operations — preferably in a nonprofit, cultural, or educational setting
Demonstrated experience managing payroll, HR records, or financial administration
Exceptional organizational skills and attention to detail; comfort managing multiple priorities simultaneously
Strong written communication skills; able to draft professional correspondence and meeting materials with minimal direction
Proficiency with Microsoft 365 and Google Workspace (Docs, Sheets, Calendar) and standard office tools
Discretion with confidential information (personnel files, financial data, donor records)
Self-directed, proactive, and comfortable working in a small team with a high-trust culture

Preferred

Experience with nonprofit financial tools (QuickBooks, Bill.com, or equivalent) and/or CRM/membership databases
French language proficiency (professional or conversational)
Experience supporting a board of directors or governance function
Experience with fundraising
Background in or genuine enthusiasm for French language, Francophone culture, or cultural programming
Familiarity with grant administration or grant reporting workflows

What We Offer

Competitive nonprofit salary, commensurate with experience
401(k) retirement plan with 3% employer match
AF Membership, course discount and summer camp discount
Accrued PTO (vacation + sick) and paid federal holidays
A close-knit, mission-driven team that takes its work seriously and has fun doing it
Front-row access to Seattle's vibrant francophone cultural scene
End-of-year performance bonuses

How to Apply

Please send a résumé and a brief cover letter explaining your interest and relevant experience to employment@afseattle.org with the subject line "Executive Assistant & Operations Coordinator — Application." Applications are reviewed on a rolling basis.
AF Seattle is an equal opportunity employer committed to building a diverse and inclusive workplace. ]]> https://www.afseattle.org/media/website_posts/1229/af-logo.png none 2026-05-19 20:56:14 59 12 Applications will be reviewed on a rolling basis

L'Alliance Française de Seattle recherche des professeurs de français langue étrangère pour ses cours en présentiel, en ligne, le soir, ou le samedi.

Qualifications requises :

être en possession d’un permis de travail américain (aucune exception possible actuellement)
être basé(e) dans la région de Seattle pour pouvoir donner des cours à l'Alliance (Wallingford)
être diplômé(e) en FLE (licence ou master FLE, DAEFLE ou équivalent) et/ou avoir une expérience avérée de l’enseignement du FLE
avoir une expérience d'enseignement en ligne et être très à l'aise avec les nouvelles technologies (utilisation active de plateformes en ligne et des outils de vidéoconférence)
avoir une experience d’enseignement en présentiel et sur zoom
être dynamique, enthousiaste, consciencieux(se), avoir un bon sens du relationnel
avoir une attitude professionnelle
être de langue maternelle française ou avoir le niveau langue maternelle (niveau C1 ou C2)
avoir le niveau en langue anglaise B2 minimum

Conditions requises:

Enseigner un minimum de 2 cours privés et 2 cours collectifs
Etre disponible deux à quatre soirs par semaine (créneau 17h - 20h15) de préférence en présentiel,
et/ou être disponible le samedi (créneau 9h - 13h)

(Pour les cours privés en ligne ou en présentiel, les créneaux sont flexibles)

Salaire compétitif allant de $35 à $40 de l'heure selon l'experience. L'AFSeattle participe au plan de retraite 401k de ses employés à partir de 6 mois d'ancienneté.

Envoyez votre candidature en français avec CV et lettre de motivation à employment@afseattle.org. Seules les personnes retenues pour une entrevue seront contactées.]]> https://www.afseattle.org/media/website_posts/59/AF_Logo-blamc-sur-fond-rouge.png none 2026-04-02 18:13:00